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How to Choose Reliable Office Movers

There are many bad stories about unprofessional office movers. So how your business can you avoid being the next victim of unprofessional office movers?

As with everything in life, there are no guarantees, but the following tips can help ensure you find a reliable, professional company that can provide you with a stress-free office moving experience.

1. Check Out the Office Movers on the BBB

Your first stop in researching your prospective office moving company should be the BBB (Better Business Bureau) website.

The BBB is a 3rd party organization that aims to provide accountability for businesses. This agency reviews, rates, and gives accreditation to businesses that conduct themselves at the highest levels of professionalism and customer service.

2. Is the Office Moving Company Insured?

One question you should be asking any office moving company immediately is whether they have proper insurance coverage for their workforce.

If employees are working illegally for the company, or the company has not properly set up coverage for their workers, you could potentially be sued if anyone is injured on your property or in the course of carrying out your move. This is an issue that is not as well publicized but also important to look out for.

3. Check Their Reviews and Testimonials

The best way to determine if an office moving company can provide great customer service is by researching them online. There are many independently audited 3rd party websites that allow users to post reviews of moving companies (both positive and negative) such as www.yelp.ca and www.homestars.com.

If a moving company is well reviewed, has a high volume of reviews, and the reviews are recent, you’re probably looking at a professional organization.

4. Evaluate Their Rates

Pricing is always a factor when deciding on hiring an office moving company, however it can also serve as a great indicator of the level of service you can expect.

One of the hallmarks of disreputable companies is offering extremely low hourly rates (sometimes ½ or ¼ of the price of the competition). That doesn’t mean that you should simply hire the most expensive moving company in order to ensure you get a good experience, but if a company’s rates are significantly lower than the competition – something is wrong.

For more on our office and commercial moving and storage services, check out our website or call us on (604) 365-0903 or fill out our Contact Form for a free consultation.

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Office Moving Strategy: Tips For A Successful Office Move

Strangely enough, when it comes to moving to another office location, some business owners let go of the reins, not realizing that an office moving strategy is key to making it successful.

The challenge for any office moving company is to safely deliver items to their new office location, but business owners face particular challenges of their own.

Why Bother with an Office Moving Strategy?

Basically, it comes down to the old business adage that time is money. Any move is going to cause disruption to the normal daily routine, but for a business it inevitably involves downtime, which ultimately translates to lost revenues.

A commercial or office moving strategy is influenced by a number of factors, including:

  • the type of business – dictates what items needs to be packed, disassembled and moved
  • the number of employees – how efficiently they can carry out normal duties in the run-up to the move
  • distance to travel – how long the physical move takes will affect your timetable

So how can all these challenges be overcome. Well, the key is to have an effective office moving strategy.

5 Tips For A Successful Office Move

  1. Start Early – Commercial / office moves require military-like precision planning, that needs time. We recommend starting 60 days before moving day so you have time to triple check every detail. Remember, the more employees, workstations, desks and furniture, the more details there are to cover.
  2. Select 2 Moving Coordinators – You’ve got a business to run, so you cannot spend your time obsessing over how many printers to pack and what cable goes with what. Select two trusted members of staff to oversee things, and schedule regular progress meetings. Why 2 people? Getting set up at the new premises is a challenge too, so one can focus on the departure and the other on the arrival.
  3. Your Staff’s Input – A commercial moving strategy never overlooks staff. The moving company will take care of most packing, but it’s a good idea to ask staff to put everything in order first. Ask them to pack away their personal desk items themselves (photos, penholders etc), and if feasible colour-code work-related equipment components (like computer, computer cables etc…) so nothing gets lost.
  4. Have Destination Ready – Make sure everything is ready at your destination so you get fully operational as quickly as possible. Check the power and water is working 2 or 3 days before moving day. Also, prioritize your unpacking to avoid cluttering up the new space.
  5. Let Your Clients Know – There is going to be some downtime, so make sure your clients know what’s going on – and in plenty of time. Once you’ve settled on a moving date, send an email, post a notice on your website and on social media. Also, tell your bank, your creditors and the post office so important mail goes to the new address.

Planning Office Moves Vancouver
At Office Movers Vancouver, we like to think of ourselves as our clients’ moving partners. That’s why we’ve worked with dozens of businesses in putting together an effective commercial moving strategy, helping to ensure their move across Vancouver and Canada runs as smoothly as possible with minimal downtime.

For more on our office and commercial moving and storage services, check out our website or call us on (604) 365-0903 or fill out our Contact Form for a free consultation.

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Few Tips for Relocating your Small Business

Whether you’re moving from your home based office to a new workspace or relocating from one office building to another, relocating your business isn’t easy.

As your entire business, or parts of it at various times, will be non-operational during your office relocation, you want to make sure that your office moving process is as efficient as possible.

These are a few moving tips to help you relocate your small business office efficiently and quickly:

1. Create a timeline for your office packing and moving

Now that you know where you are moving your small business to, coordinating a move can be a challenge with all the equipment and furniture contained within an office.

Evaluate the current situation of your business office to see how you want the new office to be laid out and how you plan to make it happen within your budget. Schedule time for updating internet and phone services and obtaining all the necessary permits, licenses and insurance policies. The larger the office you have, the more time you will need to plan your office move.

Office Moving Tips - Office Movers Vancouver BC

2. Allocate resources 

From budgeting for movers and your office equipment transportation to making time for your employees, make sure you are putting your resources in the right places. Ask your employees for assistance if necessary.

3. Hire movers and cleaners 1 to 3 months before your office move

Planning ahead is important as the transition from one office space to another should go off without a hitch.

If you are planning to hire professional office movers or a cleaning service to help with the process, now is the time to do it. Research office moving companies and go with a business that can provide good references from previous clients.

4. Update your vendors 1 to 3 months before your office move

You don’t want to be missing any necessities when you arrive at your new office, let your vendors know well in advance so they can make the adjustments to your new shipping and billing address.

If you need new furniture or signs, order them now to ensure plenty of time for them to arrive and be arranged before your business makes the move.

5. Update your website, letterheads and business cards 1-2 weeks before moving

Make sure your clients are aware that a move is taking place and when, and that your new office location and contact information is updated on your website, letterheads and business cards.

If you plan well, the day of your office move will be smooth. While relocating an office may seem daunting, making a checklist of what needs to be done can expedite the process.

For more on our office and commercial moving and storage services, check out our website or call us on (604) 365-0903 or fill out our Contact Form for a free consultation.

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How to Plan a Successful Business Move

As you are planning to relocate your business, it’s the best to start planning your office move early in advance. Here are some basic steps to help streamline your office move planning.

1. Create the Timeline

Create a timeline that will include all the necessary stages of your move. This will need to be discussed with the rest of your moving team or with the managers and supervisors to ensure that it is feasible. For a small office, you’ll need at least three months to prepare; and for a medium to large office, at least six to eight months. The key is to start as early as possible.

Office Movers Vancouver BC - How to Plan Office Move

2. Get Office Layout Information.

The next step is to collect all information on your new office space. Try to acquire blue prints or floor layout so you can identify key components such as electrical outlets, storage space, etc. and to determine the new office layout. You might want to also get a general layout plan for your current space so you can compare the two; if there are areas in the current office that are not working, identify them so that they can be resolved in your new space.

You should also make a list of potential issues with your new office space, such as a smaller reception area or less storage area. It may be necessary to hire carpenters or painters if walls need to be constructed or painted. This could have been addressed when your new office space was acquired / rented, but you should still make sure that no additional construction or cosmetic changes need to be completed prior to your office move.

3. Gather Your Team

For medium to large offices, we recommend appointing (or ask for volunteers) a person from each department or division to coordinate their particular area. This could be assigned to each department’s supervisors or managers who can then ensure that each employee takes responsibility for packing their desk, files and personal items.

For smaller offices, you may be on your own. If so, identify a few key people who may be able to help with coordinating the move.

3. Have Regular Meetings

Set regular meetings and make sure that all employees are notified of meeting details and to ensure everyone knows what they need to do to pack up their workspace. It is important to keep everyone informed to limit any worries or concerns; moving is stressful for everyone involved especially if decisions are not being communicated to them.

4. Determine Your Budget

If you have a specific budget amount assigned for your move, it’s important to identify costs before you hire movers, or even before you pack the first box. If you’re uncertain of your budget and what the move might entail, contact us for an Office Moving Budget template that will help organize your costs.

5. Assign Tasks

Ask your moving committee to create a list of tasks that need to be completed and make sure they are added to the timeline/schedule. You may require specialty service providers, such as telephone line installers or computer network specialists. Ask each department manager or supervisor what is required from their area.

One of the most critical tasks is to hire professional office movers (like us!). Just make sure you do your research, ask the right questions, and have the company come to your office to assess your move.

6. Make a Contact List

You’ll need to make sure that everyone you do business with, both suppliers and clients, know that you’re relocating your office. It’s a good idea to assign this task to one person to oversee. Notifying customers and clients requires specific communications around where you’re moving to and how business will operate during the move.

For more on our office and commercial moving and storage services, check out our website or call us on (604) 365-0903 or fill out our Contact Form for a free consultation.

By

How to Choose a Reliable Office Moving Company in Vancouver BC

There are so many bad stories around about unprofessional office moving companies that many business customers find it difficult to trust any office moving company at all.

So how can your business avoid being the next victim of unprofessional office movers? How do you make sure the company you hire won’t engage in illegal tactics to steal your money? As with everything in life, there are no guarantees, but the following four guidelines can help ensure you find a reliable, professional office moving company that can provide you with a stress-free office moving experience:

1. Check Out the Company on BBB

A first step in researching your prospective office moving company should be the BBB (Better Business Bureau) website.

BBB is a 3rd party organization that aims to provide accountability for businesses. This agency reviews, rates, and gives accreditation to businesses that have shown to conduct themselves at the highest levels of professionalism and customer service.

2. Are They Insured?

One question you should be asking any company you speak with immediately is whether they carry proper insurance coverage for their workforce. If employees are working illegally for a company, or the company has not properly set up coverage for their workers, you could potentially be sued if anyone is injured on your property or in the course of carrying out your move. This is an issue that is not as well publicized but also important to look out for.

Asking questions about workers’ insurance is a good way to avoid this issue and also speaks to the overall professionalism of the company.

3. How Are Their Reviews?

One of the best ways to determine if a company is providing great customer service is by researching them online. There are many independently audited 3rd party websites that allow users to post reviews of moving companies (both positive and negative) such as www.yelp.ca and www.homestars.com.

Chances are if the company is doing something right (or wrong) somebody has taken the time to log on to one of these websites to write about it. If a company is well reviewed, has a high volume of reviews, and the reviews are recent, you’re probably looking at a professional organization.

4. Evaluate Their Prices

Pricing is always a factor when deciding on hiring an office moving company, however it can also serve as a great indicator of the level of service you can expect.

One of the hallmarks of disreputable companies is offering extremely cheap hourly rates (sometimes ½ or ¼ of the price of the competition), and this is the primary way these companies market themselves.

That doesn’t mean that you should simply hire the most expensive company you encounter in order to ensure you get a good experience, but if a company’s rates are significantly cheaper than the competition something is very wrong.

For more on our office and commercial moving and storage services, check out our website or call us on (604) 365-0903 or fill out our Contact Form for a free consultation.

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