7 Tips to Guarantee a Successful Office Move
Over the years we’ve developed and honed a unique approach to office moving and corporate relocation. Here are Office Movers Vancouver’s 7 keys to a successful office move:
1. Timing
When planning your office move the question of “when” is almost as important as “how”. Bear in mind that minimizing downtime and, by extension lost revenue, for your operations is of the utmost importance, scheduling your move during off-peak time or outside of operating hours is crucial. Not only will this minimize disruption to your operations, it will allow you time to deal with any issues or unforeseen difficulties that can pop up while undergoing the office move.
2. Organization
Labeling all items to be transported using a simple number and colour code that is easy to follow, and creating a detailed/easy to read floor plan helps everyone to coordinate efficiently during the office moving process.
3. Packing
Whether you are handling the packing yourself or hiring our professional packers, making sure the packing process is completed properly saves a tremendous amount of headaches and stress down the road. The best way to ensure all equipment and items arrive damage-free is to ensure the proper time and care has been taken to pack correctly. Minimizing the number of containers and truck space needed to complete the move also helps to simplify the process while keeping costs under budget.
4. Purging
An office move is an excellent time to evaluate your inventory and discard unnecessary items, equipment, and files from your facility. Eliminating the unnecessary items will get your organization off to the right start in your new space by increasing efficiency and freeing up precious space on your premises.
5. Coordination
Make sure you have contacted all outside service providers and building superintendents/property managers to ensure everyone is well informed of your moving date and schedule. Your service providers should be fully aware of what is happening at both locations and understand your schedule clearly. Property managers of your building and site supervisors should be kept in the loop of any changes that could affect your moving date/time or access requirements. This step is one of the most crucial to ensure a smooth transition. It is imperative that phone/fax and internet lines are connected and operational before you move into your new office space, and that access to both buildings is unrestricted during your moving date/time.
6. Special Arrangements
90% of the moves we complete for our clients will involve some form of sensitive equipment, files or items that require special attention and care. In the case of secure documents we can arrange specialized transport to provide privacy and security. When moving sensitive or oversized machinery, sometimes specialized moving trucks or equipment is required. Whatever your need is – we can accommodate it, just let us know ahead of time what your specifications are and we will design a solution that ensures your assets arrive safely at their new location.
7. Trust
Our biggest advice for your office move: RELAX! You’ve hired the experts, and in our experience the most successful office moves occur when a client places their trust in our abilities and allows us the chance to display them. Every client will prefer a different level of involvement when it comes to the planning and execution of their office move. Whatever your level of participation is, the most important thing to remember when you hire Office Movers Vancouver is that we know this industry inside and out. Our suggestions and methodology are the result of nearly two decades of experience in the office moving industry. If you allow us to guide you through this process we promise you will be happy with the results!
Call us today to book a free on-site estimate anywhere in Vancouver or the Lower Mainland BC, and let us start you on the way to a hassle-free office move! You can reach our operator at: (604) 365-0903.
