Strangely enough, when it comes to moving to another office location, some business owners let go of the reins, not realizing that an office moving strategy is key to making it successful.
The challenge for any office moving company is to safely deliver items to their new office location, but business owners face particular challenges of their own.
Why Bother with an Office Moving Strategy?
Basically, it comes down to the old business adage that time is money. Any move is going to cause disruption to the normal daily routine, but for a business it inevitably involves downtime, which ultimately translates to lost revenues.
A commercial or office moving strategy is influenced by a number of factors, including:
- the type of business – dictates what items needs to be packed, disassembled and moved
- the number of employees – how efficiently they can carry out normal duties in the run-up to the move
- distance to travel – how long the physical move takes will affect your timetable
So how can all these challenges be overcome. Well, the key is to have an effective office moving strategy.
5 Tips For A Successful Office Move
- Start Early – Commercial / office moves require military-like precision planning, that needs time. We recommend starting 60 days before moving day so you have time to triple check every detail. Remember, the more employees, workstations, desks and furniture, the more details there are to cover.
- Select 2 Moving Coordinators – You’ve got a business to run, so you cannot spend your time obsessing over how many printers to pack and what cable goes with what. Select two trusted members of staff to oversee things, and schedule regular progress meetings. Why 2 people? Getting set up at the new premises is a challenge too, so one can focus on the departure and the other on the arrival.
- Your Staff’s Input – A commercial moving strategy never overlooks staff. The moving company will take care of most packing, but it’s a good idea to ask staff to put everything in order first. Ask them to pack away their personal desk items themselves (photos, penholders etc), and if feasible colour-code work-related equipment components (like computer, computer cables etc…) so nothing gets lost.
- Have Destination Ready – Make sure everything is ready at your destination so you get fully operational as quickly as possible. Check the power and water is working 2 or 3 days before moving day. Also, prioritize your unpacking to avoid cluttering up the new space.
- Let Your Clients Know – There is going to be some downtime, so make sure your clients know what’s going on – and in plenty of time. Once you’ve settled on a moving date, send an email, post a notice on your website and on social media. Also, tell your bank, your creditors and the post office so important mail goes to the new address.
Planning Office Moves Vancouver
At Office Movers Vancouver, we like to think of ourselves as our clients’ moving partners. That’s why we’ve worked with dozens of businesses in putting together an effective commercial moving strategy, helping to ensure their move across Vancouver and Canada runs as smoothly as possible with minimal downtime.
For more on our office and commercial moving and storage services, check out our website or call us on (604) 365-0903 or fill out our Contact Form for a free consultation.
